Gym: class timetable from a dataset

This tutorial follows Fitzroy Gym in Leeds, which has a screen at reception and one on the studio door. By the end you’ll have:

• a class timetable that reads from a dataset, so the front desk can mark a class as full in a few clicks
• the timetable on both screens during opening hours
• a membership offer on the studio door that stops by itself at the end of the month

The finished timetable. Places show as a number left or as Full.

Before you start

You need a dataset of classes and a layout that shows it as a table. Fitzroy Gym’s are Fitzroy Classes (the dataset, with the columns Time, Class, Studio, Coach and Places) and Fitzroy Classes Today (the layout). To build your own, see Show a table of data on screen and Design a layout.

1. Schedule the timetable

Fitzroy Gym’s timetable plays on the Fitzroy Gym display group, which has both screens in it, from 06:00 to 22:00 every day. Set this up as a Layout event with Custom times from 06:00 to 22:00 and Repeats set to Day. The steps are in Schedule content on your screens.

2. Update the timetable during the day

When a class fills up or a coach changes, update the dataset. The screens show the change without anyone touching the layout.

1. Click Library in the menu on the left, then Datasets. Open the dataset’s menu (the three dots at the end of its row) and click View Data.

2. Click the edit icon on the class’s row.

   

3. Change the value and click Save. Here the 18:15 HIIT class is now full, so Places changes from 3 to “Full”.

   

The layout shows a number in Places as “3 left” and the word “Full” as a coloured label, as in the picture at the top of this page.

Note

Your front desk team can do this from their own logins. Email us to set that up: see Add people to your account.

3. Run a membership offer with an end date

The offer layout tells members there’s no joining fee this October. It should run on the studio door alongside the timetable until 31 October, then stop.

The membership offer layout.

1. Click Schedule, then Events, then Add Event. Leave Event Type on Layout, choose Fitzroy Membership Offer and click Next.

2. Tick Fitzroy Gym Studio Door and click Next.

3. Choose Custom in Dayparting and set the opening hours on the first day: 06:00 to 22:00. Click Next.

   

4. Name the event. On the Repeats tab, choose Day and set Until to the last day of the offer, 31 October at 22:00. Click Finish.

   

Until the end date, the studio door plays the timetable and the offer in turn, as both events run at the same time with the same priority. From 1 November the event has ended and the door goes back to the timetable alone, with no need to delete anything.

Tip

To show the offer for a few minutes each hour instead, schedule it as an Interrupt Layout with a Share of Voice. See Priority, interrupts and overlays.

Next steps

Show a table of data on screenDatasets, columns and importing a CSV.

Run a proof of play reportSee how often the offer played.